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Guidelines for Chapters and Affiliated Societies (revised April 2017)
According to Article X, Section 1, of the Bylaws of the North Carolina Archaeological Society, Inc., "Subsidiary local chapters may be established. Their policies must be in accord with those of the Corporation and their members must also be members of the Corporation." Because some local archaeological societies currently exist within the state which are independent of the NCAS, and it also is the desire of the NCAS to be inclusive and serve as an umbrella organization for all who support the purposes of the NCAS as outlined in Section 3 (a-f) of the Articles of Incorporation of the North Carolina Archaeological Society, Inc. Article X, Section 2, states: "Independent archaeological societies may affiliate with the Corporation. Their policies must be in accord with those of the Corporation." Proposed guidelines for creating local chapters and establishing affiliations with independent societies are presented below.
Chapters
A chapter is a local organization of NCAS members. In order for such an organization to be formally recognized by the NCAS as a chapter, it must:
- have at least eight current members of the NCAS. If the membership of a chapter falls below five for a calendar year, the Board may, upon written notice to the president of said Chapter, disband it.
- establish a chapter name, mailing address, and adopt a set of bylaws (this can be patterned after the NCAS Bylaws);
- elect officers (minimally a president, vice-president, and secretary-treasurer); and
- petition the NCAS Board of Directors (in writing) for recognition as a chapter.
Chapter status will be conferred following the affirmative vote of a simple majority of the Directors at any regular or special meeting of the Board of Directors at which a quorum is present. Chapters are encouraged to organize and schedule their own meetings, publish a newsletter, and undertake activities that are consistent with the purposes of the NCAS. Chapters also are invited to host statewide NCAS meetings and contribute news to the NCAS Newsletter.
Chapters may also choose to raise funds from their members to support Chapter activities. Each chapter shall submit an annual financial statement to the NCAS Treasurer as well as a brief annual written report of Chapter activities to the NCAS Secretary. In the event that a chapter dissolves, all of its assets shall revert to the NCAS.
Affiliated Societies
In order for an independent archaeological society to be formally recognized by the NCAS as an affiliated society, it must:
- profess, through its bylaws and actions, the ideals, goals, and purposes of the NCAS as outlined in Section 3 (a-f) of the Articles of Incorporation of the North Carolina Archaeological Society, Inc.; and
- petition the NCAS Board of Directors (in writing) for recognition as an affiliated society.
The petition for recognition should include the society's bylaws and other supporting documents, such as newsletters, that illustrate the organization's goals and activities. Affiliate status will be conferred following the affirmative vote of a two-thirds majority of the Directors at any regular or special meeting of the Board of Directors at which a quorum is present. Likewise, the revocation of a society's affiliate status also will require a two-thirds majority vote of the Directors at any regular or special meeting of the Board of Directors at which a quorum is present, and following 30-days written notification to the society in question of the pending action.
North Carolina Archaeological Society
c/o Research Laboratories of Archaeology
Campus Box 3120, University of North Carolina
Chapel Hill, NC 37599-3120 USA
© 2017 N. C. Archaeological Society
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Phone: (919) 962-6574
Webmaster: rpsdavis@unc.edu
Last Content Review: 15 May 17
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